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Denial and Suspension Of Privileges Policy Print

ADOPTED: July 15, 2000
REVISED: March 28, 2005

WHEREAS, the Jefferson County Library District desires to protect the health, safety, and security of its patrons and staff as well as ensure the efficient operation of the library district while said patrons use its facilities.

WHEREAS, a written policy of denying access to patrons under certain circumstances is necessary.

NOW THEREFORE, the Board of Directors of the Jefferson County Library District adopts the following policies and procedures for denying and suspending access to the library to patrons:

  1. An immediate denial and suspension of privileges may be issued by the library manager, if on duty, or the designated library employee if the library manager is not on duty, to a patron for unacceptable behavior, to preserve evidence from an occurrence of unacceptable behavior, and/or to maintain the peaceful atmosphere of the library.

A. Unacceptable behavior includes but is not limited to:

  1. The disruption of the quiet enjoyment of the patrons in the use of the library’s services and facilities.
  2. The use of the computers in a manner not in conformance with the Jefferson County Library Public Internet and Computer Acceptable Use Policy.
  3. Any behavior, which may endanger the health and safety of the library’s patrons and/or staff.
  4. Any behavior, which may damage the property of the library or the property of the library’s patrons and/or staff.
  5. Any violation of the library district's policies, procedures, or guidelines.

B. The length of an immediate denial of privileges and suspension shall not exceed five days after the library business day for which the suspension or denial of privileges is issued. The length of the suspension is to be determined by the library manager or the designated library employee. Said length of suspension is to allow for review of the incident by the library manager and to allow the library manager adequate time to request further action from the library director if deemed appropriate.

The library manager, or the designated library employee, shall complete an incident report upon any issuance of an immediate denial or suspension of library privileges. Said report shall contain the facts surrounding the incident including, but not limited to any policies violated, manner of said violation, the name, address, and telephone number of the patron and all witnesses, and any other pertinent information regarding the incident and/or patron. In the event the patron who is committing unacceptable behavior has not or will not identify himself, has not signed in, and is not known by library employees, then at least two employees shall attempt to observe patron for identification purposes.

  1. Intermediate or Indefinite Suspension

A. An intermediate or indefinite suspension of the library privileges may be issued by the Director of the Library District or Director’s designee at the written request of the library manager due to the seriousness of the incident or because of an ongoing problem with the patron. In determining whether or not to issue an intermediate suspension and the intermediate length or to issue an indefinite suspension the director will consider the following:

  1. The number of violations of library policy by the patron
  2. The facts of one or more incidents which indicate the patron’s intent to violate library use policies.
  3. Whether the conduct included moral turpitude meaning, an act or behavior that gravely violates moral sentiment or accepted moral standards of the community but not necessarily prohibited by law.
  4. Whether the incident included damage to the property of the library or of a library patron or personal injury to a library employee or patron.

B. The library director or designee will notify the patron in writing of the length of the suspension, the reasons for suspension, and the appeal policy.

C. A patron may appeal the issuance of an intermediate or indefinite suspension. Said appeal must be made in writing to the director of the library no later than 15 days after the date of the written notice of suspension. The director or designee of the library will respond to the written appeal no later than 15 days after receipt.

D. In the event the library director or designee upholds the suspension, the patron may appeal to the Jefferson County Library Board of Trustees in writing no later than 30 days after the date of the Director’s denial.

E. The patron may petition the Board of Trustees to review his/her indefinite suspension on an annual basis in the following manner: The suspended patron will file a written petition stating the patron’s name, address, and current telephone number, the date the patron’s indefinite suspension began, the change in circumstances which demonstrate that the patron’s library privileges should be reinstated, and other information the patron feels is pertinent to the matter.

Adopted by the Board of Trustees, Jefferson County Library District this 15th day of July, 2002.