JEFFERSON COUNTY LIBRARY
PUBLIC SERVICE POLICIES
LIBRARY CARD POLICY: PUB91-01
{Adopted May 15, 2000; Revised
June 21, 2005; Revised March 28, 2006; Revised March 25, 2008)
I.
GENERAL
a.
The library director of Jefferson
County Library shall provide library services to the residents and real property
owners of its (2) active sub-districts who present a "library card". The
active sub-districts’
geographical boundaries correspond with the
boundaries of the Northwest, Fox, and Windsor School Districts.
b.
An application for a library card must
be completed before a library card is issued.
c.
A parent or guardian's signature is
required on the application for a library user under eighteen (18) years of age.
The parent or guardian thereby assumes responsibility for supervising the
child’s use of the library and its materials, programs and services, and for any
penalties assessed for damages to or misuse of library property or equipment, or
damages or loss of materials, or overdue fines or fees, which may result from
the applicant's use of the library.
i.
In situations where a child has two
residences, a separate card may be issued for each household with the
understanding that presentation of the library cards is required when checking
out materials.
d.
Library users age eighteen (18) years
of age or older applying for a library card assume such responsibility as set
forth in paragraph c. on their own signature.
e.
All applicants for a library card will
be required to produce proof of identity. Such proof may be one of the
following:
A.
Current Driver’s License;
B.
State Issued Photo Identification Card;
C.
Birth Certificate;
D.
Student ID (with picture);
E.
Current Military ID;
F.
Passport;
G.
U. S. Visa;
H.
U. S. Diversity Visa (Green Card).
f.
Applicants for a resident library card
will also be required to produce proof of legal residence;
or ownership of property in the active sub-districts plus proof of current
address. Applicants for a non-resident
card will be required to produce proof of current address.
Such proof may be one of the following:
A. Current Driver’s License;
B. Current Voter Registration
card;
C. Current telephone bill or utility
bill indicating applicant’s name
and address;
D. Current Missouri I.D.;
E. Current year real property tax
receipt or Jefferson County or
City Tax Assessor’s
verification;
F. Current Vehicle Registration
showing address;
G. Current Missouri automobile
Insurance identification card;
H. Bank Printed Checks or Bank
statement;
I. Lease Agreement;
J. Occupancy Permit.
g.
The form for said application shall contain a request that the applicant state
their social security number. The form will advise the applicant that
their disclosure of the social security number is not mandatory and is only
voluntary; that the request is in accordance with Policy No. PUB91-1 (Adopted
2000) of the Board of Trustees of the Jefferson County Library District (JCLD);
that the uses of the social security number will be only on a need-to-know basis
by employees, officers and agents of the JCLD in the course and scope of the
District's business; and that the applicant's social security number is subject
to the limited disclosure just stated or pursuant to authority of Chapter
610.035, R.S.Mo., 1999, or as thereafter amended, or other applicable law.
JCLD will use the social security number to have a specific identification of
each individual user provided by their social security number and to assist in
the retrieval of overdue materials and the charge therefore.
h. No
employee of JCLD shall request the disclosure of a social security number,
except in accordance with this policy, nor disclose a social security number,
except in accordance with this policy and with the law.
i.
The form for said application shall also contain an option for applicant to “opt
out” of our privacy policy (see Public Service Policy 06-04, Privacy Policy)
II.
NON-RESIDENT POLICY
a.
Applicants who do not legally reside in
the active sub-districts, or who do not own real property in the active
sub-districts of JCLD, or who have not been granted a fee waiver by the library
director, in accordance with policies of the Board of Trustees, shall be charged
the then current charge per year for a non-resident's library card(s) for the
family members residing at the applicant's address.
b.
A non-resident library card may be
issued for a period of three (3), six (6), nine (9), or 12 (twelve) months at a
cost of 25%, 50%, 75%, and 100% respectively, of the annual cost of a
non-resident card.
c.
The non-resident applicant shall
declare all eligible family members. An application for a library card must be
completed for each eligible family member before library cards are issued.
The applicant shall be responsible to the District for all losses for any lost,
damaged, or stolen materials, and for all charges for overdue materials, and for
all charges as set forth in the District's charging schedule, all with respect
to those listed on the application.
d.
Eligible family members are defined as
spouse, parent, protectee or legally appointed guardian of a card holder,
children and foster children; provided said family members reside at the
applicant's address.
e.
Non-residents are required to have a valid JCL
library card to use interlibrary loan services and to use the library’s public
computer workstations.
III.
CORPORATE CARDS (formerly Pub 94-1)
a.
For employees of businesses, agencies, or organizations to be eligible to check
out books and materials, the entity must comply with the rules and regulations
approved by the Jefferson County Library Board of Trustees.
b. Corporate cards will be
issued at no charge to applying entities located within ctive subdistricts of
the Jefferson County Library.
c. Corporate cards will be
issued at the current non-resident rate to applying entities located outside the
active subdistricts of the Jefferson County Library.
d. Written application on
letterhead for a corporate card must list all authorized users (employees,
owners, directors) for the card. There is a limit of five users unless an
exception is approved prior to issuing the card.
e. In written application, the
applying entity must acknowledge that it will be responsible for all damages,
fines, and lost books and other items checked out on the card and comply with
policies.
f. The individual who is
legally responsible for the applying entity must be the final signatory.
(State title, i.e. Owner or Director)
g. Should the legally
responsible individual be replaced, the library should receive written
notification (reapplication) on letterhead if service is to be continued.
h. Library must receive written
notification on letterhead of any additions or deletions to eligible users of
the corporate card.
i. With no exceptions, the
corporate card or valid I.D. must be presented upon checkout.
j. Corporate cards will
expire after one year, and reapplication must take place at that time.
IV.
NON-RESIDENT EDUCATOR CARDS (formerly
Pub 96-01)
a.
The non-resident fee for educators
(teachers and administrators) who are employed by public, parochial, or private
schools (grades pre-K-12) operating in the active sub-districts, or by Jefferson
College, or by other post secondary education institutions operating within the
active sub-districts, shall be waived.
b.
Upon presentation of proof of
employment by a school operating in the active sub-districts or Jefferson
College, or other post secondary education institutions operating within the
active sub-districts, a non-resident educator’s library card may be issued for
one year or the library card may be renewed.
